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, , 6.1 B <br /> Page 8 <br /> reviewed at quarterly Program Oversight Committee meetings. Contractor will be responsible <br /> for providing all materials required to carry out their service activifies. <br /> Amount and Method of Payment I �' <br /> Contractor shall not exceed the total amount allocated in the following categories: <br /> Cate ories Homelessness Prevention <br /> Financial Assistance $i56,5o0 <br /> (Pro'ected s households) <br /> Housin Relocation & Stabilization $60 000 <br /> Total $2i6, o0 <br /> Allocation of Financial Assistance funds may be modified during this agreement based on <br /> communitv need and review of the oversight committee. Re-allocat�on of financaal assistance <br /> funds may be a result of under utilization of one or more partner agencies or redistribution <br /> based on need. <br /> Upon submission of all required completed documents and HMTS forms including 3 month re- <br /> evaluation forms, Samaritan House will issue financial assistance payments to the approved <br /> third party provider (i.e. landlord) up to the allocated budget amount. If Contractor uses San <br /> Mateo County Housing department for habitability inspections, Samaritan House will issue <br /> Habitability inspection fees ($i5o.00) to the County of San Mateo upon submission of <br /> Habitability inspection reports. Habitability inspection fees are an allowable expense under <br /> financial assistance and will be deducted from the financial assistance fund of contractor <br /> allocation. <br /> Contractor will be reimbursed for housing relocation and stabilization services on a monthly <br /> basis. Invoices must be accompanied by HPRP time and activity reports (timesheets), approved <br /> payroll documentation (i.e. payroll service reports) and program narrative report oudining <br /> services provided. Payment shall be remitted only for allowable HPRP services actually <br /> provided as documented in the time and activity reports for eligible participants. Samaritan <br /> House reserves the right to withhold payment until proper documentation has been received. <br /> Contractor will be responsible for financial accounting of all personnel, materials, and other <br /> costs associated with provision of services under this agreement. <br /> Samaritan House will have final responsibility for managing the HCD/HPRP funds to pay <br /> Contractor for the services outlined in this agreement, although Contractor may elect to <br /> participate in fundraising efforts and/or assist in leveraging financial and in-kind resources to <br /> support these activities. If there is insufficient funding in the future to support these activities, <br /> Samaritan House may terminate this agreement with a minimum of 3o days notice to <br /> Contractor. <br /> Contractor shall expend 55% of financial assistance funds by September 30, 2oio. If 55� <br /> expenditure has not been achieved, a written plan of action will be requested within xo business <br /> days for review and approval. <br /> In no event, shall the maximum amount Samaritan House shall be obligated to pay exceed <br /> $2i6,5oo. <br /> City ol Redwood City/Fair Oaks Comrnunily Cenler • Slate HPRP tunding; November 1, 2009-5eptember 30, 201 t 3 <br /> � i <br /> �' , <br />