Agmt10 Recology San Mateo County

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• • 2866 ARTICLE 9 RECORD KEEPING AND REPORTING 2867 9.01 GENERAL 2868 Contractor shall compile and maintain records related to its performance as necessary to 2869 develop the reports required by this Agreement. Contractor agrees to conduct data 2870 collection, record keeping, and reporting activities necessary to meet the reporting and 2871 Solid Waste program management needs of the Agency, and to comply with the Act, 2872 other Applicable Laws (including those specified in Section 15.14), and the requirements 2873 of this Agreement. 2874 Record keeping and reporting requirements specified in this Agreement shall not be 2875 considered a comprehensive list of reporting requirements. In particular, Article 9 is 2876 intended to highlight the general nature of records and reports and their minimum 2877 content and is not meant to comprehensively define the scope and content of the 2878 records and reports. Upon written direction or approval of Agency, the records and 2879 reports required by Contractor in accordance with this and other Articles of the 2880 Agreement shall be adjusted in number, format, or frequency. 2881 Contractor shall maintain all records necessary to allow the Agency to determine 2882 Contractor's compliance with the Terms of the Agreement and compliance with the 2883 Performance Standards and Performance Incentives /Disincentives presented in this 2884 Agreement including, but not limited to, those related to the quality of Collection services 2885 and customer service and those identified in Attachments I and J. The records shall be 2886 maintained in a manner that allows for easy verification of Contractor's performance. 2887 9.02 GENERAL RECORD KEEPING PROVISIONS 2888 A. General. Contractor shall maintain records required to conduct its operations, to 2889 support requests it may make to Agency, and to respond to requests from Agency. 2890 All records shall be maintained for five (5) years after the expiration or early 2891 termination of this Agreement. 2892 In order to set Contractor's Compensation pursuant to Article 11, it is necessary for 2893 Contractor to maintain accurate, detailed financial and operational information in a 2894 consistent format and to make such information available to the Agency in a timely 2895 fashion, and in accordance with reporting requirements specified in this Article. 2896 B. Inspection of Records. Agency shall have the right to inspect or review the payroll 2897 tax reports, specific documents or records required expressly or by inference 2898 pursuant to this Agreement, or any other similar records or reports of Contractor 2899 that Agency shall deem, in its sole discretion, reasonably necessary to evaluate 2900 annual reports, compensation applications provided for in this Agreement, and 2901 Contractor's performance or other matters related to this Agreement. 2902 The Agency, its auditors and other agents selected by the Agency, shall have the 2903 right, during regular business hours, to conduct unannounced on -site inspections 2904 and review of the records and accounting systems of Contractor and to make 2905 copies of any of Contractor's documents relevant to this Agreement. Upon request, 2906 Contractor shall arrange for records of Related Party Entities to be made available 2907 to Agency and its official representatives for review, to the extent such records are Franchise Agreement for Collection Services with Recology San Mateo County City of Redwood City ATTY /AGR/20I0.014 040510 Page 72 of 115