Laserfiche WebLink
Phase One-B (September 2003 through December 2003) <br />Estimates per components are based on projected hours needed to complete <br />tasks as determined from our experience conducting similar tasks in other <br />communities where recycled water projects are also being implemented. <br />Budgeted hours/costs are based on service rates noted in the attachment, <br />"Exhibit B". Consolidated hours are shown in the dollar-amount budgets shown <br />below. Actual hours billed may also be driven by direction from staff, council <br />and/or requests arising from the community outreach process. Regardless, the <br />City will be billed only for hours actually needed to ensure successful outcomes. <br />Planning and budgeting resources in this manner allows Data Instincts to retain <br />some flexibility in successfully meeting project outreach objectives. <br /> <br />Scope of Services Components <br /> <br />1.0 Consultations: Advise and assist with public outreach and communication <br />efforts related to the recycled water project. Advise on best approaches for <br />communications with policymakers, community and media. <br /> · Available for consultations as needed <br /> · Assist with water safety concerns <br /> · Assist with refinement of and focus on clear messages <br /> <br /> Budgeted: $8,000 <br /> <br />2.0 Outreach Mailinq List/Database: Maintain expanding mailing list and e-mail <br />list Contact Manager software for communicating with community interests. <br />Manage and update mailing and e-mail broadcast list as needed. <br /> · Coordinate use as needed for outreach <br /> · Maintain database, coordinate updates, and make modifications to system <br /> as needed <br /> Budgeted: $2,000 <br /> <br />3.0 Communications: Assist in developing and preparing communications <br />materials, in coordination with City staff. Includes in-depth Backgrounder/Fact <br />Sheet Tabloid, letters, video/CD-R and e-mail broadcasts as needed**. Provide <br />assistance with writing, editing, layout and design. Prepare and specify for City's <br />printer and mail house*. Plan distribution and quantities as needed. <br /> · Assist in developing and preparing notices, communications and outreach <br /> materials related to project <br /> · Oversee construction and distribution of Backgrounder/Fact Sheet Tabloid <br /> · Provide support & guidance to RC communications with special interest <br /> groups as needed <br /> · Printing/mailing services to be performed by City's printer and mail house <br /> vendor <br /> <br /> Budgeted: $8,000 <br /> <br />Prepared By Data Instincts 2 September 2003 <br /> <br /> <br />