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f; 4� �,� a recently approved planned development, which had evolved over many months, and had gone through a number of changes, indicating the diffi culty in attempting to reduce this to a summation. He suggested that in such cases, tt might be preferable to establtsh a procedure whereby the proceedings would be terminated at a given , point and the process started over. He acknowledged that the idea of a digest is not impossible As the discussion continued,it was suggested that a surmnary by the Comm ssion Members giving their comments might be prepared to be included with the report in addition to the staff report, that it would be undesirable to shorten the minutes since they are the permanent legal record of Commission proceedings During further discussion, City Manager Fales pointed out that the Planning Director serves as advisor to the Cormmssion, which in turn, serves in a quasi-�udictal capacity, and indicated that perhaps a summary prepared by the Planning Director for submittal to the Commission would be sufficient in most cases for Council to review, describing what occurred with a particular application, giving reasons for positions taken by the Commission as a whole. In the event there is a need to review the matter in more detail, the information is in the Planning Coimmsston's permanent records and always available With regard to a suggestion that one or all of the Commission members appear at Council meetings involving appeals relating to decisions of the Commission, City Attorney Schricker indicated that it would be tnappropriate for them to do so, and that aside from appeal matters, he recommended personal appearance by the Cormnis- � sioners only on a very limited basis D�scussion continued regarding the kind of information that would be appropriate for inclusion in a staff summary, such as the recom- mendations or action of the Planning Commission, the basic reasons of the ma�ority, and where there has been a split decision, possibly the reasons behind that. Discussion continued relating to appeals and applications for various permits, and possible establishment of subcorrom ttees to the Planning Commission to expedite certain routine applications ' Also considered in the discussion was a suggestion of an appeals board, and it was requested by Mayor Leipztg that staff investigate and report back to the Council in two weeks regarding establishment of a Board of Appeals It was also suggested that improvement in procedures for the handling of subdivisions at Commission and Council level is needed City Attorney Schricker called attention to the existing Subdivision Committee, cautioning against duplica- tion of effort and advising consultation with that Committee be- fore taking action Mayor Leipzig asked that the staff report also reflect such coordination (Memo 7/20/76) , Human Resources Plan Commission Chairman Murphy advised of concern expressed by the Com- mission regarding this Element of the General Plan, particularly -2- Joint Mtg. w/Planning 7/19/76