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• Underpayment to City of San Carlos employees - should be documented and <br /> approved on the payroll change form, and will be paid in the next available <br /> payroll. <br /> • Overpayments to City of San Carlos employees — the City of San Carlos is <br /> responsible for negotiating a repayment agreement with the employee and � <br /> submitting this agreement to the City of Redwood City as a payroll deduction. <br /> D. Updating Employee Master Files: The City of Redwood City will review and confirm <br /> that all changes to the employee master files made by San Carlos are completed in <br /> an accurete manner which will produce the appropriate result in the payroll system. <br /> The City of Redwood City will bring any unresolved discrepancies to the attention of <br /> the City of San Carlos,Director of Administrative Services. <br /> E. Processing Timecards: The City of Redwood City will confirm the timecard data <br /> entered by San Carlos employees via a web interface, and calculate payroll. If <br /> timecards remain outstanding after the deadline, the City of Redwood City will <br /> contact the San Carlos Human Resource Department for follow-up. The City of <br /> Redwood City will submit a edit report to the San Carlos Administrative <br /> Services.Department for review and approval before the final payroll processing is <br /> complete. If the web interface is not available, both the City of Redwood City and <br /> the City of San Carlos will work together to ensure that the payroll is processed using <br /> manual timesheets. <br /> F, Payroll Posting to the Generel Ledger: The City of Redwood City will furnish the City <br /> of San Carlos with an electronic flat file of the labor extract report for the most <br /> recently completed payroll, on the business day following payday. <br /> G. Annual W-2 Forms: The City�of Redwood City will reconcile annual pay data, post <br /> necessary adjustments such as workers' compensation or disability pay, and <br /> distribute W-2s to City of San�Carlos employees via U.S. mail prior to the January 31 <br /> due date. <br /> H. Pay and Benefit Updates/Changes: The City of Redwood City will calculate, review <br /> and process all required changes to pay and benefits, due to changes in the law and <br /> MOU agreements. Most changes, such as MOU changes, PERS rete changes, <br /> workers' compensation rate changes and other benefit changes will be initiated by <br /> the City of San Carlos by submitting a payroll change request to the City of Redwood <br /> City. However, global changes such as State and Federal tax table updates will be <br />