Agmt12 ICF Jones & Stokes, Inc. - Laserfiche WebLink

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Task 2b: Conduct Public IU�eeting A public meeting will be held in early 2012 to inform the public about the project and process and obtain meaningful input regarding the environmental process. The meeting format will be an open house style that includes a formal presentation followed by questions/answers. The project team will be responsible for planning and staffing all aspects of the public meeting. s Public meeting preparation & materials development - Reserve appropriate venue that is convenient to the project and will accommodate projected meeting attendance • Compile mailing list - Follow-up calls/emails to key stakeholders • Draft agenda - Prepare meeting sign-in sheets - Develop and distribute public meeting notice that provides information about the process and contacts for additional information • Prepare and place newspaper advertisement that provides information about the public meeting and contacts for additional information • Comment cards that can be turned in at the public meeting or returned by mail • Informational boards to be displayed at the public meeting that provide visual information on a large scale, including maps, process descriptions, project purpose & need, environmental review process and public input opportunities - Prepare PowerPoint presentation for delivery at the public meeting ■ Conduct public meeting • Staff and facilitate meeting – ICF will set up meeting venue, greet attendees, staff informational table, facilitate meeting • Compile comments—following the meeting, ICF will compile comments for a staff report Task 2c: Planning Commission Study Session ICF staff will assist Redwood City staff in preparing for and conducting a study session to review the results of the environmental analysis and public comments received on the project at a regularly scheduled Planning Commission meeting (expected to be first quarter 2012). The presentation will include project schedule, needs and benefits, environmental impacts, and a summary of comments. Task 2d: Foliow-Up Outreach follow-up will be conducted to ensure that as the project moves forward, stakeholders will know their concerns are being addressed and additional information is developed as needed. ■ Prepare public meeting report – a report summarizing the public meeting and comments will be prepared to support the environmental document ATTY/AGR/2012.018/1CF INTERNATIONAL COSTCO REVIEW VR EDITS AND COMMENTS R EV:0241-12 12 City Attorney Approved Version 012611