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i 6.1 E excluded — Council discussion Peter Vorametsanti, Supervising Engineer, gave a brief overview of the situation. He referred to the issue of the references as the determining factor for the rejection of the bids. Public Comment Guy Stockbridge, owner of Elite Landscaping, Inc., expressed his confidence in their qualifications and ability to perform the job. He spoke to the specifications regarding the disqualifications and reiterated that their subcontractors are more than qualified and bonded to do these jobs. Glenn Bennett, General Manager of Elite Landscaping, Inc. spoke about the lengths they went to partner with other construction companies. He mentioned other work that they have done, and having references that speak for themselves. Diane Howard, a resident of Redwood City, former Parks, Recreation and Community Services Commissioner, former Council Member, and a retired softball pitcher, thanked staff and Council for Hawes Park. She noted that this is one of her favorite parks in the city. On another note she commented that the Pride and Beautification Committee is trying to streamline its operations to make them more efficient, and she is hoping that this will be a blueprint for other Boards, Commissions and Committees. Interim City Attorney Abrams covered the bid specifications as well as the issue related to the references. He suggested a modified motion as delineated on the slides he projected (presentation on file). He noted that the Council's only other option is to reject all bids and go out to bid again. M/S Gee/Bain to approve the contract documents and award the contract for the Hawes Park renovation Project to Robert A. Bothman Inc. of San Jose for their responsive and responsible bid of $1, 421,128.00 and authorize the City Manager to increase the contract amount up to 10% of the amount awarded if necessary. The motion includes wording as specified on slides provided by Interim City Attorney Abrams to read: Reject the bid submitted by Elite Landscaping Inc of Clovis finding that the bid is non-responsive and adopt the following additional findings: Elite has failed to submit references as required by the bid specifications. Elite's request that the City rely upon a supervising employee's past experience with contractors other than Elite does not comply with the bid requirement that Elite itself have been the prime contractor on past jobs. Elite was informed of the reference deficiencies in its bid and was given multiple opportunities by City Staff to submit qualifying references. To award to Elite would change the bid specifications to the detriment of other bidders. Reject the bid of Goodland Landscape Construction Inc. of Tracy finding it to be non-responsive as it failed to provide references as required by the bid specifications. Motion carried unanimously by electronic vote. Minute Order 10-056 CITY COUNCIL ACTION: Waive reading of the Consent Calendar and approve the Consent Calendar items. 6.1 Section - Motions JOINT CITY COUNCIL/REDEVELOPMENT AGENCY BOARD MARCH 22, 2010 MEETING MINUTES PAGE 3 MINUTE BOOK NO. 64 Page No. 055