Agmt12 Cal-West Lighting and Signal Maintenance

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Calls made by City residents to City staff regarding requests for service (broken street light, signal in flash, down pole, etc.) shall be logged by City staff on an Excel spreadsheet (rolling list of service requests). The Excel spreadsheet will be emailed by City staff to Contractor 1-2 times per week. Upon receipt of Excel spreadsheet from City staff, Contractor shall take note of new service requests and schedule the work, update the Excel spreadsheet with work completed, and email the updated Excel spreadsheet back to City staff as soon as possible. City staff will call Contractor directly to report service requests that require immediate attention. Service requests that require immediate attention will not be communicated using the Excel spreadsheet log; however,they should be logged on the Excel spreadsheet after repairs are completed. Monthlv Invoices: Contractor shall submit a detailed monthly invoice for each task (traffic signal call, street light repair, preventative maintenance, or any other work performed). Invoices will detail: 1- Labor Charge per worker assigned to the task(amount of time x hourly rate= labor charge) 2- Equipment Charge—itemized breakdown of equipment used for the task(hourly rate x unit charge= equipment charge) 3- Materials Charge—itemized breakdown of materials used for the task(quantity x unit charge= materials charge) 4- Separate line item for sales tax 5- Separate line item for any material mark up Each month, all invoices for work performed in the previous month should be submitted to City staff. Invoices that do not provide the details listed above will not be paid by the City. Parts and Materials 1- Contractor shall supply all labor, tools, equipment,parts and materials necessary to properly maintain the Traffic Signals, Street Lights, Other Lighting Equipment, and Extra Work performed, provided however, if the City has parts ar materials on hand, Contractor shall use those, in lieu of purchasing others. 2- As directed by City, if a repair requires parts and materials, the Contractor will contact City staff to inform them of the cost of those parts and materials before the repair occurs. City expects Contractor to provide like parts and materials that are of the same(or higher)brand and quality of those parts and materials being replaced. 3- While performing Emergency Work, Contractor will provide replacement parts and materials as soon as possible. After the Emergency Work has been completed, Contractar will contact City staff to discuss the purchase of parts and materials to replace those replacement parts and materials used during the Emergency Work. City expects Contractor to provide like parts and materials that are of the same (or higher) brand and quality of those parts and materials being replaced. City expects Contractor to pass along any discounts received before marking up the parts and materials by the agreed upon Markup%as specified in Chapter 6 (Proposal Cost)of the submitted Proposal. General Services Agreement between the City of Redwood City and REV:08-15-12 JS Cal-West Lighting and Signal Maintenance, Inc. ATTY/AGR/2012.104/CAL-WEST LIGHT&SIGNAL MAINTENANCE INC Page 9 of 12