Agmt14 T K J M Transportation Consultants

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At the conclusion of the kickoff meeting, the Consultant shall prepare minutes and distribute them to all meeting participants. Consultant shall also prepare and e-mail a project contact list based upon the sign-in sheet at the meeting and business cards collected. Consultant shall also prepare meeting minutes for design progress review, pre-bid and pre-construction meetings, as needed. This task also includes performing quality control reviews and quality assurance of the submittals from the team. ❖ Deliverables: Schedule,Meeting minutes. Task 2: Research. Survevina, and Conceatual Plans and Estimates In this task, the Consultant shall conduct field reconnaissance, pertorm topographic surveys, send out utility request letters, and develop alternatives for the intersection improvements. The Consultant shall visit the project site(s) for reconnaissance purposes within one (1) week of Notice to Proceed. Consultant shall coordinate the project design with affected utility companies and prepare permit applications; the City is responsible for all permit fees. Consultant shall conduct research of all existing utilities within the project limits to identify, locate, and accurately lay out all above ground and underground utility improvements. All existing utility maintenance holes, valve boxes, splice boxes, monument wells, etc. shall be accurately shown on the plans and field documents. This effort shall be facilitated by preparing the Utility A letters and requesting all utility companies provide their field records. Consultant shall identify all utilities that could potentially conflict with the project and determine special requirements for facilities including protection, relocation, right-of- way, easements, and construction. Each utility company shall receive a preliminary set of plans that provide the location and utility and improvement elevations indicated by a clouded area. Consultant shall perform a topographic and boundary survey of the subject areas in sufficient detail as to allow for the preparation of the project improvements identified in the grant. The limits of the survey shall be extended a sufficient distance to allow for the design of appropriate transitions at the termination points of the project improvements. The Consultant shall develop conceptual drawings (35% design)for the areas shown in the RFP concept drawings. The Consultant shall prepare an itemized 35% cost estimate of the conceptual civil drawings described above. Said cost estimate shall then be evaluated and compared to the available grant funding. If there is available budget after the improvements consistent with the grant program, Consultant shall identify additional traffic calming REV:0411-14 VR Page il of 20 ATTY/AGR2014.053/TJKM 175742