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I I I I III Alternative A: Entire Council meets with each individual applicant during two or "-- three Interview Sessions at the end of April. Requires agenda, posting, minutes and other Brown Act requirements. Alternative B: Two or three Council members meet with individual applicants for specific group in a more casual setting. Council members appointed by Mayor to each Interview Session; nonbinding recommendations to entire Council. No Brown Act requirements, but Sessions would be posted for public awareness. It's Happening in May: Appointments announced at a special meeting in May. Appoint an "alternate" with full voting rights from applicants to serve in place of absent member. It's Happening in May: Orientation/Reception held the same week of the appointments: . Mayor will administer oath of office to new members; . Staff liaisons will describe duties and responsibilities of the group; . City Attorney and City Clerk will provide infonnation on parliamentary procedures and Brown Act; and . Nonappointees will be encouraged to attend. Recruitments: Conducted by the City Clerk Department beginning in March. Applicants need to become familiar with Council policies and group issues. Applicants will be - encouraged to attend at least two Council meetings and two meetings of the group to which they are applying, during the previous six months. Applicants are encouraged to limit submittals to only two applications per recruitment period and indicate their preference. Applications: Applications will be reviewed to eliminate duplicate questions; current supplemental questions will be reviewed and made more concise; and optional questions will be deleted. Objectives: Boards, Commissions, Committees Integral Part of city government; everyone to feel part of the process, create inclusive, citywide, supportive atmosphere; boards, commission, committees feel more connected to Council; and Orientation gives basic tools needed to step into role on selected board, commission or committee. Getting the Word Out: City Newsletter, City Web site, water bills, local media, boards, committees and commissions, Neighborhood Associations, and eventually, filing applications Online. (End of presentation.) Council Members discussed the impacts of the proposed recommendations on the work loads of the City Clerk Department and the Council; vacancies would still be filled according to the Maddy Appointive List Act which requires recruitment notice be published - REGULAR COUNCIL MEETING MINUTE BOOK NO. 55 DECEMBER 16, 1996 MINUTES Page No. 081 PAGE 7